Fees and Other Costs
Registration at the beginning of each semester is not complete until all tuition and fees have been paid. No student may be admitted to classes without having met his or her financial obligations.
Expenses are charged and payable by the semester since each semester constitutes a separate unit of operations. Students may enroll at the beginning of any semester. To ensure sound financial operation and conformity with the policies of the Board of Regents, certain regulations must be observed.
The Business Office is in Fanning Hall. Payments made by check or cash are accepted in the Business Office. Payments by Visa, MasterCard or Discover Card may only be made online. Electronic check payments (ACH) may also be made online. The payment link can be reached by clicking on MyASU on the GRU home page at www.gru.edu. and then clicking the POUNCE button once logged in. Payments with financial aid are disbursed to the student’s account by the Financial Aid Office. Students are to verify online that their financial aid has been approved. If tuition and fees are not paid by the payment due date or sufficient financial aid is not in process, classes will be canceled. If a student is allowed to re-register for any reason, a $50 late registration fee will be charged.
Returned Check Policy: A fee of $30 will be charged for non-sufficient fund checks. For checks in excess of $600, an additional 5% of the face amount will be charged. A student has ten days from the date the Business Office sends a notice to the maker that a check given to pay tuition and fees was returned by the bank on which it was drawn after having been presented twice; if the check is not cleared within the ten-day period, the registration will be canceled, and instructors will be notified that the student is no longer enrolled.
A check given for any other purpose that is not honored by the maker’s bank will be sent to a collection agency, if it is not cleared by the date specified in the fourth written notification. The maker will be responsible for collection fees. Georgia Regents University reserves the right to withhold all records (diplomas, transcripts, etc.) and/or revoke enrollment of students who fail to meet financial obligations to Georgia Regents University. All tuition charges, board, room rent, or other charges are subject to change at the end of any semester.
Any and all financial obligations owed to Georgia Regents University, including University Village, will result in a HOLD being placed on the student’s account. The HOLD shall prevent student registration, transcript release, and any refunds owed to the student until such time as the financial obligation is paid in full.
Non-Guaranteed Tuition Rate (Students who entered prior to Fall 2006, entering freshmen or transfer students Summer 2009-Spring 2010, undergraduate students who do not qualify for the Guaranteed Tuition Plan, and students whose guarantee has expired.)
|Fewer than 12 Credit hours (per hour)
|12 hours credit hours
|13 hours credit hours
|14 hours credit hours
|15 hours credit hours
Guaranteed Tuition Rate (Entering Freshmen Fall 2008 – Spring 2009) Tuition rate fixed until Summer 2012 for Fall 2008 entry and until Fall 2012 for Spring 2009 entry).
|Fewer than 12 credit hours (per hour)
|12 or more credit hours (full-time)
|Per credit hour
Mandatory fees assessed per semester to all students:
|Student Activities Center Fee
|Student Services Fee
Application Fee: A fee of $30.00 must accompany a prospective student’s application for admission. This fee is non- refundable and does not apply toward registration or matriculation fees.
Art and Music Fees: Private instruction in piano, organ, orchestral instruments, voice or composition, two one-half hour lessons or one 1-hour lesson each week, for two or three hours credit, costs $68 in addition to the matriculation fee. Secondary applied music instruction, consisting of a one-half hour lesson per week for one hour credit costs $38 in addition to the matriculation fee. There is no special music fee for class piano or class voice. Any student may enroll in applied music instruction on a space available basis upon payment of the music fee. Please note: Many art courses charge a $75 supplies fee per class. Contact the Department of Music or Department of Art for details.
Athletic Fee: A $145 Athletic Fee per semester is charged to each student. This fee supports the men’s and women’s varsity athletic programs.
Course Credit By Exam: An administrative fee of $5.00 per credit hour is charged to administer a single comprehensive exam for course credits.
Graduation Fee: A $50 fee is charged each graduate for a diploma for processing the application and to support the graduation ceremony. The charge is the same for undergraduate and graduate students. This is payable when the student applies for graduation—no later than the mid-term date of the semester preceding the final semester of course work. The charge is $50 for the master’s or Specialist in Education diploma. This is payable at the time the student applies for graduation no later than the mid-term date of the semester preceding the final semester of the course work.
Institutional Fee: A fee of $235.00 is charged to all students each semester to help schools offset budget reductions – thus protecting the System’s core teaching mission and maintaining academic quality.
Motor Vehicle Registration Fee: All student motor vehicles must be registered to park in designated student lots on the GRU campus. One annual permit, valid for the full academic year, is included in the transportation fee. Replacement and/or additional permits may be purchased at a cost of $40.00 each. The university assumes no responsibility for any damage to or loss of a motor vehicle or other personal property in a motor vehicle parked on campus.
Nursing Program Fees: Nursing students are assessed an $18.00 liability insurance fee annually. A nursing testing fee of $217.00 and a skills lab fee of $35.00 is assessed per semester.
Student Activities Center Fee: A $45 fee is charged to each student each semester to fund the Student Activities Center.
Student Life and Engagement Center Fee: A $115 fee approved to support the construction of a student center on the west campus.
Student Services Fee: A $50 Student Services fee per semester is charged to each student. The fee pays expenses for needed student services not covered in the instructional and education budget.
Student Teaching Fees: Education majors and Counselor of Education majors are assessed a $200 fee for supervision during the semester internship. Educational Leadership majors are assessed a $35.00 site supervision fee.
Technology Fee: A $45 Technology Fee is charged to each student to help defray the costs of hardware, software, licenses, training, laboratories, systems, etc., that benefit GRU students in meeting the educational objectives of their academic programs.
Transcript Fee: On request, a student who has discharged all financial obligations to the University may receive, without charge, transcripts of his or her full academic record. (Transcript processing takes 2-3 business days.)
Transportation Fee: A $35 per semester fee is charged to each student for transportation. This fee includes passage on the Jaguar Express campus shuttle, passage on Augusta City Transit busses and one parking permit per student
Out-of-State Tuition: The Out-of-State tuition is charged to students who are not classified as Georgia residents for tuition purposes. Residents of Aiken and Edgefield Counties in South Carolina are charged In-State tuition. (See below for information regarding classification of a student as In-State or Out-of-State.) Contact the Offices of Admissions or Student Records for more information.
Other Expenses: In estimating costs of attending Georgia Regents University, a student should consider these miscellaneous expenses: (1) books and supplies, particularly for courses such as art, nursing and biology, which require special supplies; and (2) an official uniform for anyone enrolled in nursing.
Official Full Withdrawal from the University: The refund amount for students withdrawing from the University shall be based on a pro rata percentage determined by dividing the number of calendar days that the student completed in the semester by the total calendar days in the semester. The total of calendar days in a semester is calculated from the beginning to the end of classes and includes weekends, but excludes scheduled breaks of five or more days, including weekends. The unearned portion will be refunded up to the point in time that the number of calendar days completed is equal to 60 percent of the number of calendar days in the semester.
Students who withdraw from the University when the calculated percentage of completion is greater than 60 percent are not entitled to a refund of any portion of institutional charges.
Example: Fall semester contains 104 calendar days, calculated as described above. The student withdraws from all classes on the 50th calendar day of the semester.
50 divided by 104 = 48% (This is referred to as the “earned portion.”)
100% minus 46 = 52% (This is referred to as the “unearned portion.”)
Refundable institutional charges multiplied by 52% = amount of refund.
Official withdrawals must be made through the Registrar’s Office. Refunds are based on the number of credit hours a student is enrolled in at the end of the schedule adjustment period. Tuition, student activity, student center payback, student teaching, technology and transportation fees are refundable. Parking fees are non refundable.
Special note for HOPE Scholarship recipients: Complete withdrawal from the university under certain circumstances may result in a requirement that you return a portion of your HOPE Scholarship award to the Georgia Student Finance Commission. Contact the Financial Aid Office or the Business Office for more information.
Student Medical Withdrawals: It is the responsibility of the student to withdraw from courses when a medical situation arises. The student must contact each instructor in case of a medical reason which could include such situations as an illness, accident, or death of a family member. The following section explains in detail the medical withdrawal process after the midterm date.
Medical Withdrawal Process: A student may request a Medical Withdrawal through the Dean of Students Office. The Medical Withdrawal process is outlined below. It should be noted that a Medical Withdrawal can only be requested after mid-term. A student wanting to withdraw before mid-term must follow the Withdrawal from a Course policy stated in this catalog. Questions regarding this policy should be directed to the Office of the Registrar (706-737-1408). It is the student’s responsibility to withdraw officially in accordance with university regulations as printed in this catalog.
Students must contact the Dean of Students Office and give written permission allowing the Dean of Students Office to withdraw them from all of their current semester classes. The Dean of Students Office strongly encourages students to contact their professors/instructors by phone and/or email to notify them of their intention to withdraw.
Students must provide medical documentation from their physician on their physician’s letterhead and it must be signed by the physician (documentation on a prescription pad is unacceptable).
The Dean of Students Office will verify the authenticity of the physician’s letterhead.
The medical withdrawal process can not begin until both the student’s written permission and the physician’s documentation have been received and verified.
Since this request comes after midterm, the Dean of Students Office will request whether the professor/instructor wishes to assign a grade of W or WF for the course. It is important that the professor/instructor respond to this request via email because this documentation supports the medical withdrawal.
The Assistant Dean of Students will contact the Registrar’s Office to complete the withdrawal process. A request will be forwarded to the Registrar’s Office without medical and supporting documentation. All medical and supporting documentation ill be on file in the Dean of Students Office under lock and key.
No refunds will be issued after 60 percent of the semester has passed. (This is normally 10-14 days after midterm.) The GRU refund policy will be followed for medical withdrawals. See the GRU refund policy for specific information. http://www.gru.edu/business_office/refunds.html
A full withdrawal, even for medical issues, may have an impact if you receive financial aid. You may be required to repay some funds received. Contact the Financial Aid Office if you have questions.
Per Health Insurance Portability and Accountability Act (HIPAA) the Dean of Students office is not permitted to discuss a student’s medical issues with professors/instructors.
The Dean of Students Office will not accept any medical withdrawal requests after the last day of class as indicated by the Academic Calendar. Once a grade has been assigned for the class, the issue becomes a grade change. The student must contact the professor for the course. If the professor is unavailable, the Department Chair should be contacted for approval.
Student Administrative Medical Withdrawals: A student may be administratively withdrawn from the university when, in the judgment of the Vice President for Student Services, and after consultation with the student’s parents and personal physician, if any, it is determined that the student suffers from a physical, mental, emotional or psychological health condition which: (a) poses a significant danger or threat of physical harm to the student or to the person or property of others or (b) causes the student to interfere with the rights of other members of the university community or with the exercise of any proper activities or functions of the university or its personnel or (c) causes the student to be unable to meet institutional requirements for admission and continued enrollment, as defined in the student conduct code and other publications of the university. Except in emergency situations, a student shall, upon request, be accorded an appropriate hearing prior to final decision concerning his or her continued enrollment at the university.
Unofficial Withdrawal from the University: No refund will be made to a student who leaves the university without filing official withdrawal forms with the Registrar’s Office. The student may also be given an F or WF for any course in which he or she is still enrolled. Also, under new regulations issued by the U.S. Department of Education, federal financial aid recipients who do not complete any class and who do not follow the withdrawal process may be required to pay an amount equal to half of the federal financial aid applied to charges for tuition and fees.
Reduction in Course Load Initiated by the University: If the university drops a course from the semester’s schedule, each student affected will be refunded the difference between total fees paid and charges on the course work remaining.
Reduction in Course Load Initiated by the Student: Students who reduce their course load before the end of the official schedule adjustment period resulting in a reduction of the matriculation fees will receive a 100 percent refund of the fees for the courses reduced. No refund will be made for a reduction in credit hours after that time. Dropped classes will not appear on the permanent records.
Shortly after registration, new students will receive an ASU OneCard by mail. In order to receive a refund of any kind, students must visit www.augustastateonecard.com and, using the account number on the card, choose the refund method they prefer. There are two choices: (1) You may choose to have your funds deposited into a new Higher One account the same day they are received, or (2) you may choose to have your funds electronically transferred to your current financial institution which will take 2 to 3 business days. The second option does not require you to open a Higher One account. If you have questions, please contact the Student Accounts Division of the Business Office.
Regents’ Requirements for Georgia Resident Status
A person’s legal residence is his or her dwelling place. It is the place where he or she is generally understood to reside with the intent of remaining there indefinitely and returning there when absent. There must be a concurrence of actual residence and of intent to remain to acquire a legal residence.
Students are responsible for registering under the correct residence classification, for notifying promptly the residence auditor of incorrect residence classifications or changes of residence status, and will be liable for additional fees. For example, residence status may change for students if their parents’ states of legal residence change or if their visas change. Individuals who are classified by Georgia Regents University as Out-of-State but who later claim to qualify as legal residents must file a “Petition for Georgia Residence Classification” form with the residence auditor in the Office of the Registrar. Residence status is not changed automatically, and the burden of proof rests with the student to demonstrate that he or she qualifies as a legal resident under the regulations of the Board of Regents of the University System of Georgia. To insure timely completion of required processing, a student/applicant requesting a change of residence classification for a specific semester should file the “Petition for Georgia Residence Classification” and all supporting documentation not later than three weeks (15 working days) prior to registration. Decisions prior to registration cannot be guaranteed when petitions and all supporting documentation are received after the specified deadline.
Petitions for Georgia Residence Classification and all supporting documentation must be filed with the residence auditor no later than 60 days prior to the beginning of a specific academic semester for which classification as a legal resident for fee payment purposes is requested. Petitions received after that time will not be considered for that semester. If the petition is approved, classification as a legal resident for fee payment purposes will not be retroactive to prior semesters.
A student/applicant wishing to appeal a denial decision resulting from his or her or Petition for Georgia Residence Classification may request a review of that decision before the Vice President for Student Services, submitting such request in writing within 20 days of the decision. If the petition is denied and the student/applicant wishes to petition for a later semester, a new Petition for Georgia Residence Classification must be submitted for that semester.
Objective Standards for Acquiring In-State Status
For purposes of these regulations, a resident student is defined as a student domiciled in the state of Georgia. A nonresident is defined as one whose domicile is elsewhere. A student shall not be considered domiciled in Georgia unless he or she is in continuous physical residence in this state and intends to make Georgia his or her permanent home, not only while in attendance at an institution of the University System of Georgia, but indefinitely thereafter as well, and has no domicile or intent to be domiciled elsewhere.
Normally a person from another state who comes to an institution of the University System of Georgia does so for the primary or sole purpose of attending the institution rather than to establish a domicile (residency) in Georgia. Thus, one who enrolls in a system institution as a non-resident is presumed to remain a non-resident throughout his or her attendance at the institution unless and until he or she demonstrates by clear and convincing evidence that his or her previous domicile has been abandoned and that Georgia domicile has been established.
No person shall be eligible for classification as an in-state student unless he or she has been domiciled in Georgia and has resided in Georgia continuously for not less than 12 months immediately preceding the date of registration. However, there is a strong presumption that such person shall continue to be classified as a non-resident throughout the entire period of his or her enrollment. Ordinarily, such periods (while enrolled in school) will not count as periods of domicile to meet the twelve-month durational residency requirement.
The following facts and circumstances, although not necessarily conclusive, have probative value to support a claim for instate status after twelve months continuous domicile in Georgia (durational residency requirement):
- Continuous presence in Georgia during periods when not enrolled as a student.
- Payment of ad valorem (property) taxes.
- Payment of Georgia income taxes.
- Reliance upon Georgia sources for financial support.
- Domicile in Georgia of family, or other relatives, or persons legally responsible for the student.
- Former domicile in the state and maintenance of significant connections therein while absent.
- Ownership of a home or real property.
- Admission to a licensed practicing profession in Georgia.
- Long term military commitments in Georgia.
- Commitments to further education in Georgia indicating an intent to stay here permanently.
- Acceptance of an offer of permanent employment in Georgia.
- Location of spouse’s employment, if any.
- Address of student listed on selective service (draft or reserves) registration.
Other factors indicating an intent to make Georgia the student’s domicile may be considered by the system institution in classifying a student. Normally, the following circumstances do not constitute evidence of domicile sufficient to effect classification as an in-state student under Regents’ policies:
- Voting or registration for voting.
- Employment in any position normally filled by a student.
- The lease of living quarters.
- A statement of intention to acquire a domicile in Georgia.
- Automobile registration, address on driver’s license, payment of automobile taxes.
- Location of bank or saving accounts.
Contiguous Counties: The border tuition policy set forth by the Board of Regents states that students from counties bordering on a county in which a University System of Georgia institution is located shall pay resident tuition fees. This policy includes students from Aiken and Edgefield Counties, South Carolina, who wish to attend Georgia Regents University. Students must fill out a waiver form and have it signed by a magistrate.
Military Personnel: Active duty military personnel and their spouses and legal dependents stationed in Georgia may qualify for waiver of non‑resident tuition. Military personnel should contact the Education Center at their installation for information about current financial and other assistance available to them as members of the armed forces. All military personnel planning to use military tuition assistance programs to defray expenses associated with matriculation at Georgia Regents University should be sure to coordinate with the Director of Admissions for guidance as to procedures.
International and Superior Out-of-State Students: These students may be selected by the Vice President for Student Services for a waiver, provided, however, that the number of such waivers in effect at any time does not exceed two percent of the equivalent full-time students enrolled at the institution in the fall semester immediately preceding the semester for which the out of state tuition is to be waived.
Aliens shall be classified as non-resident students provided, however, that an alien who is living in this country under an immigration document permitting indefinite or permanent residence shall have the same privilege of qualifying for in-state tuition as a citizen of the United States. Contact the Assistant Dean of Students at 737-1411 or visit the website http://www.gru.edu/student_services_division/instit_waiver.htm for more information and an application. (Also see International Students: Special Requirements in the Undergraduate Admissions Policies and Enrollment for students who matriculated to ASU section of this catalog.)
Teachers: Full‑time teachers in the public schools of Georgia and their spouses and dependent children may enroll as students in University System institutions on the payment of resident fees.
Employees: All full‑time employees in an institution of the University System, their spouses, and dependent children may register for courses on the payment of resident fees, even though the employee has not been in residence in Georgia for a period of twelve months.
Families Moving to Georgia: A dependent student who, as of the first day of term of enrollment, can provide documentation supporting that his or her supporting parent or court-appointed guardian has accepted full-time, self-sustaining employment and established domicile in the State of Georgia for reasons other than gaining the benefit of favorable tuition rates, may qualify immediately for an out-of-state tuition differential waiver which will expire 12 months from the date the waiver is granted. At that time, an affected student must petition for residency status according to established procedures.
Veterans’ Education Benefits
See the entry for Veterans’ Affairs (Facilities, Services, and Activities ) or contact the office of Veterans’ Affairs for further information (706-737-1606).