The university recognizes honesty and integrity as being necessary to its academic function. The following regulations protect the equity and validity of the university’s grades and degrees, and help students develop standards and attitudes appropriate to academic life.
No student will receive assistance not authorized by the instructor in preparing any assignment, essay, laboratory report or examination to be submitted as a requirement for an academic course.
No student will knowingly give unauthorized assistance to another person in the preparation of any assignment, essay, laboratory report or examination to be submitted as a requirement for an academic course.
No person will sell, give, lend or otherwise furnish to any unauthorized person material that can be shown to contain the questions or answers to any examination scheduled to be given at any subsequent date, in any course of study offered by the university excluding questions and answers from tests previously administered and authorized for release by the administering faculty member.
Plagiarism is prohibited. Themes, essays, term papers, tests and other similar requirements must be the work of the student submitting it. When direct quotations are used, they must be indicated, and when the ideas of another are incorporated in the paper, they must be appropriately acknowledged.
Fraudulent research activity is prohibited. Misrepresentation of data collection and analysis, including falsification, fabrication or omission of data is prohibited.
Any person taking, or attempting to take, steal or otherwise procure in any unauthorized manner any material or information pertaining to the conduct of a class including tests, examinations, laboratory equipment, roll books, etc., violates this regulation.
Schools handle disciplinary actions according to their individual honor codes. Copies of the honor codes may be obtained from:
School of Allied Health – No honor code different than the institutional policy.
School of Dentistry – Associate Dean for Student Admissions and Alumni, School of Dentistry, room 1106, (706) 721-2813. Student Conduct Code. (30 page PDF file)
School of Graduate Studies – No honor code different than the institutional policy.
School of Medicine – Associate Dean for Student Affairs, CB1803. School of Medicine Honor System.
School of Nursing – No honor code different than the institutional policy.
Academic Probation, Dismissal and Suspension
The following policy applies to all undergraduate programs. Policies for graduate-level programs are stated under the appropriate school section of this catalog.
Academic Probation. Any undergraduate student whose grade point average (GPA) for any semester is below 2.0 (on a 4.0 scale) or whose cumulative MCG GPA is below 2.0 at the end of any semester shall be considered on academic probation (subject to the provisions of the following dismissal and suspension policies). More stringent departmental probation standards may be applied.
Academic dismissal is the involuntary separation from the university of a student who fails to maintain academic standards. Any undergraduate student shall be dismissed whenever he/she:
Receives a failing grade in all academic courses in any semester in which the student attempts more than one academic course;
Fails to achieve and maintain at least a 1.80 cumulative GPA for all resident work after 30 hours and a 2.0 for all resident work at the end of any academic year thereafter;
Fails to achieve a semester GPA of at least 2.0 in the semester immediately following his/her placement on probation.
Any student dismissed for academic reasons and seeking to be readmitted may reapply for the next regular admission date following standard application procedures.
Where circumstances warrant, a student dismissed under the provisions of this policy may be reinstated as a student on probation upon written authorization of the dean and subject to conditions of continuation established by the dean at the time of reinstatement.
Academic suspension differs from academic dismissal in that a time period may be stated after which return to the program may be permitted. A student who has been suspended may be advised of any conditions necessary for reinstatement and may be permitted to re-enroll at the appropriate time after meeting these conditions.
Individual school/department policy may be established which dictates that an undergraduate student who fails to make at least a C in any course which is essential to further study in the curriculum of the program in which he/she is enrolled may be suspended. Where the course is essential to some but not all further study, the department may choose to offer the student a reduced academic load over an increased number of semesters to assist the student in completing the program of study.
Courses considered to be essential to further study should be identified for the student by the school/department at the time the student enters the program.
Adding and Dropping Courses
Courses cannot be added to a student’s course schedule after the Drop/Add dates posted in the Academic Calendar. Courses may be dropped without penalty up to the midterm date as set forth in the Academic Calendar. Courses dropped from a student’s schedule after the Drop/Add date will receive a grade of W. Courses dropped after the midterm date will receive a grade of WF (Withdrew Failing), except in cases of hardship as determined by the appropriate academic dean. WF grades will be treated as F grades for grade point calculations.
Regular, punctual attendance is expected of students in all classes at the Medical College of Georgia and is counted from the first class meeting each term. Students who incur an excessive number of absences are subject to academic penalty. Specific attendance requirements may be established by the individual schools or programs at the Medical College of Georgia.
Class attendance for distance learning students should be outlined on the course syllabus. While physical class attendance on the main campus may not be required, students are still required to log in to their on-line class and participate in the class via the Internet.
Regularly enrolled MCG students may register for courses as auditors. The student should notify their academic department of their intent to register as an auditor. No academic credit shall be awarded to students enrolled on this basis. No changes from an audit basis to credit or from credit basis to audit will be permitted after the last day of the drop/add period. Students auditing courses will be required to pay the regular fees for enrollment. Courses taken as audits do not count toward financial aid eligibility. A grade of “V” is assigned to a student who registers as an auditor. Courses taken as audit do not count toward Financial Aid eligibility
Classification of Students
Undergraduate students at the Medical College of Georgia are classified as follows, based on the number of credit hours previously earned:
|Classifications Hours Earned
||less than 30
||at least 30
||at least 60
||at least 90
The classificaiton under which a student registers at the beginning of each academic semester will continue throughout the academic semester.
Continuing Enrollment During Breaks in the Academic Calendar
All students are considered to be enrolled and in good standing from the time they register for a semester: (1) until they register for the next semester; or (2) through the last day for late registration for the next semester as shown on the official academic calendar, whichever occurs first.
Course Numbering System
The Medical College of Georgia offers courses numbered from 1000 to 4999 to students at the undergraduate level. Courses in the Schools of Medicine and Dentistry are numbered from 5000 to 5990. Graduate courses are numbered from 6000 to 9999. Certain courses are offered to undergraduate, graduate, and professional students jointly. Such courses are numbered appropriately for each class and degree program.
New knowledge is continually emerging in the health sciences, changing concepts in the delivery of health care and consideration of certification and licensure requirements. This may necessitate changes in the curriculum of a given school. However, when such changes are anticipated or made after careful review and evaluation, full consideration must be given to the impact these changes might have on the student’s overall academic program during his/her period of matriculation. Consideration will also be given to the impact of any changes on the faculty and the institution as a whole.
The Medical College of Georgia recognizes the superior academic performance of undergraduate and School of Dentistry students by awarding them Dean’s List designation for a given semester according to the conditions set forth in this policy. To qualify for the Dean’s List, an undergraduate student must be enrolled for 12 or more hours of graded academic work in a semester and have achieved a grade point average of at least 3.50 for that semester. For students with an Incomplete grade, Dean’s List computations will not be made until a grade is determined.
To qualify for the Dean’s List in the School of Dentistry, students must exhibit acceptable professional behavior and have a grade point average of 3.25 (on a 4.00 scale) or higher for that semester while carrying at least 12 hours of credit and must not have received any unsatisfactory or failing grades for that semester.
The achievement of each student who qualifies for Dean’s List is acknowledged and noted on the student’s permanent record.
Official academic records are maintained by the registrar. Access to these records is governed by the Family Educational Rights and Privacy Act of 1974, as amended. A listing of all students’ educational records maintained by the institution is contained in the Student Handbook, which is available from Campus Life Services.
A student may be required to perform acceptably on any examination before graduation as deemed appropriate by the academic deans, president and/or Board of Regents.
The Medical College of Georgia follows the Board of Regents’ grading system, as required for all University of Georgia institutions. A 4.00 grade point average system, calculated to and truncated at two significant digits, is used. The following grades are approved for use at the Medical College of Georgia and are included in the determination of the grade point average:
The following symbols are approved for use in the cases indicated, but will not be included in the determination of the grade point average.
||This symbol indicates that a student was doing satisfactory work but, for non-academic reasons beyond his/her control, was unable to meet the full requirements of the course. The requirements for removal of an I are left to the respective schools; however, if a school does not designate a shorter time period, an I not satisfactorily removed after two semesters in residence will be changed to the grade of F by the registrar.
If a student is assigned an I, the course director must notify the student in writing of the requirements for removal of the I and of the deadline for removal of the I. A copy of the notice must be submitted to the Office of the Registrar at the time the I is submitted. An e-mail notification to the student, with a copy of the e-mail sent electronically to the Office of the Registrar (firstname.lastname@example.org), meets the requirements of this policy.
||This symbol indicates that a student was permitted to withdraw without penalty. Any student who withdraws on or before midterm will receive a W. Withdrawals without penalty will not be permitted after the mid-point of the total grading period (including final examinations) except in cases of hardship as determined by the appropriate academic dean.
||This symbol indicates that credit has been given for completion of degree requirements other than academic course work. The use of this symbol is approved only for dissertation and thesis hours, student teaching, clinical practicum, internship and proficiency requirements in graduate programs. Exceptions to the use of this symbol for academic course work must be submitted to the Chancellor for approval.
||This symbol indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work. The use of this symbol approved only for dissertation and thesis hours, student teaching, clinical practicum, internship and proficiency requirements in graduate programs. Exceptions to the use of this symbol for academic course work must be submitted to the Chancellor for approval.
||This symbol indicates that a student was given permission to audit this course. After the last day of late registration, students may not transfer from audit to credit status or vice versa.
This symbol indicates that a student was given credit for the course via a credit by examination program approved by the respective school’s faculty. (CLEP, AP, Proficiency, etc).
||At MCG, this symbol designates a course that extends beyond the semester. A grade is not given until the course is completed. This symbol cannot be substituted for an I (Incomplete).
Any grade recorded by the registrar will be changed in accordance with MCG and Regents’ grading policies upon receipt from the instructor of a completed Grade Change Report form. Forms are available from the registrar.
Graduation with Honors
The Medical College of Georgia awards undergraduate degrees with honors to candidates who meet specific standards of academic excellence as measured by the grade point average. A student must have completed a minimum of 60 semester hours in residence for a baccalaureate degree to be awarded with honors. Only work taken in residence will be considered when calculating the honors grade point average. The honors grade point average is computed beginning with the semester of initial enrollment in the current program. Grade point averages will be truncated to the nearest hundredth to determine eligibility. The standards for honors are as follows:
|Summa cum laude
|Magna cum laude
One-Year Certificate Programs:
The Medical College of Georgia awards honors to students who successfully complete a program of study in a one-year-certificate program and who meet specific standards of academic excellence as measured by the grade point average. For a certificate to be awarded with honors, a student must have completed a minimum of 30 semester hours in residence. Only work taken in residence will be considered when calculating the honors grade point average. The honors grade point average is computed beginning with the semester of initial enrollment or, for students in the School of Allied Health Sciences, with enrollment in the current program. Grade point averages will be truncated to the nearest hundredth to determine eligibility. The standards for honors are as follows:
A congratulatory letter is sent to the student from the Registrar along with the applicable honor seal and instructions for placement on diploma/certificate.
*Residence credit is defined as “course taken for which matriculation/tuition fees are paid to the Medical College of Georgia.”
Normal Course Load
The normal course load at the Medical College of Georgia varies with the degree program. Students may be required to register for a course load less than the normal load if this action is determined to be advisable in light of the student’s academic standing or for other reasons. An undergraduate student who in any semester registers for less than 12 semester credit hours and a graduate studies or professional student who registers for less than 9 semester credit hours is considered a part-time student; a student who registers for more hours than these is considered a full-time student. No student in the Schools of Allied Health Sciences, Graduate Studies, or Nursing may register without special approval from his/her Dean for any hours above the norm (including audit courses) in any given academic semester.
The School of Medicine does not admit students on a part-time basis. Students may, with appropriate approval, carry lesser academic loads than other students because of academic or scheduling problems. However, these students are considered to be committed to full-time pursuit of the Doctor of Medicine degree.
All Doctor of Dental Medicine degree-seeking students are considered to be fulltime and are expected to devote full-time efforts toward completing requirements for the degree. Most students complete the program in four calendar years and take a uniform semester course schedule. Other students may, with special permission, complete the degree program in more than four years and take a variable semester course load designed to meet their academic or scheduling circumstances. The only exception to this rule is for part-time School of Dentistry faculty who may be allowed to register as part-time students in order to complete the DMD degree. A limited number of special students, who are not degree-seeking, may also be permitted to enroll part-time.
Planning the Academic Program
The academic program of each student should be planned in consultation with the academic adviser, major professor or other person as designated by the dean of the school concerned; however, the student is ultimately responsible for meeting all graduation requirements for the degree sought.
Professional Liability Insurance
Students in the health professions are required to participate in various clinical learning experiences as a prerequisite to successful completion of programs of study. Many of the clinical facilities where these learning experiences take place will only accept students who are covered by professional liability insurance. Students may contact the office of the dean of the MCG school in which they expect to enroll for information on the availability and cost of such coverage.
Regents’ Testing Program
The Regents’ Test is an examination that assesses the competency level in reading and writing of those students enrolled in undergraduate degree programs in University System of Georgia institutions. The following statement is policy of the Board of Regents of the University System of Georgia:
Each institution of the University System of Georgia will ensure the other institutions and the system as a whole that students obtaining a degree from the institution possess literacy competence. The Regents’ Testing Program has been developed to attain this goal.
The objectives of the Testing Program are:
- to provide system wide information on the status of student competence in the areas of reading and writing; and
- to provide a uniform means of identifying those students who fail to reach the minimum levels of competence in these areas.
Who Takes It:
- All undergraduate transfer students at the Medical College of Georgia who have not met this requirement at another school must take this test the first term of enrollment unless they are exempted from the test.
- Students whose native language is not English will take the test but will be tested separately and given more time (2 hours) on each component of the test under the guidelines of the International Students’ Policies;
- Students with a documented disability will take the test under provisions approved by the Student Disability Coordinator.
Students with SAT Reasoning Test Verbal (Critical Reading) scores of at least 510 or ACT Reading scores of at least 23 will be considered to have fulfilled the reading comprehension requirement of the Regents’ Test and do not need to take the reading portion of the Regents’ Test. Scores must be from a national administration of the SAT or ACT.
Students scoring 560 or higher on the Writing section of the SAT Reasoning Test, students with College Board Advanced Placement (AP) English scores of at least 3, International Baccalaureate (IB) higher-level English scores of at least 4, or SAT Subject Test English Writing scores of at least 650 will be considered as having fulfilled the essay requirement of the Regents’ Test and do not need to take the essay portion of the Regents’ Test. Other exemptions include: SAT Reading score of 510 AND Writing Section score of 500; or ACT Combined English/Writing score of 24; or ACT Combined English/Writing score of 22 AND ACT Reading score of 23.
Registration procedures at the Medical College of Georgia are the responsibility of the Office of the Registrar. Notification of these procedures and any changes in the Academic Calendar will be sent to students at the appropriate time.
Students at the Medical College of Georgia are allowed ample time to register for classes. Registration for courses must be completed on the dates stated in the Medical College of Georgia Academic Calendar. The failure to register during the time allotted for registration will result in a $50 late registration fee being charged to the student.
In keeping with Board of Regents’ policy 704.03, students are required to pay all tuition and fees prior to the first day of class. Students are not considered enrolled in the institution until all tuition and fees have been paid.
Except for unusual circumstances, students are not allowed to register after the last day of late registration (the drop/add period listed in the Academic Calendar). While reasonable efforts shall be made to inform students of registration dates and any changes in the dates published in the Academic Calendar, it is the student’s responsibility to keep apprised of such changes.
Registration for Make-Up of Incomplete Grades
No individual may engage in any clinical or laboratory activity for the purposes of completing the requirements of a course in which he or she has an Incomplete grade (I) unless the individual is registered as a student at the Medical College of Georgia. Registration as a student requires enrollment in a course and payment of appropriate tuition and fees. however, the student may not be re-registered in that same course for the purpose of meeting the requirement to be registered while making up the Incomplete grade; to do so would result in the student being awarded credit twice for the same course.
Students with an Incomplete grade (I) who must return to school after their expected graduation date in order to complete assignments that include any clinical or laboratory activities must also be registered as a student. Likewise, however, the student may not be re-registered in the same course a second time.
Therefore, each degree program shall establish an independent study course that will be used to meet the requirements of this policy. The course will be graded as Satisfactory/Unsatisfactory and will have a minimum of one credit hour.
Registration in a course for the purpose of completing course requirements to remove an Incomplete grade (I) is not required if no clinical or laboratory activity is involved, for example, if only a paper, written assignment, and/or examination is involved.
Repeated Course Work
By registering for a course for which credit has already been received, a student forfeits credit toward graduation in the previous course. The final grade for graduation purposes will be the grade in the repeated course; however, all hours attempted and grades earned will appear on the transcript and be used in computing the grade point average.
Requirements for Graduation/Commencement
All financial obligations to the institution must be met prior to graduation.
Requirements for Graduate, Medical and Dental Degrees
Requirements for graduate, medical and dental degrees are stated in the catalog under the sections for the School of Medicine, School of Dentistry and School of Graduate Studies.
Requirements for Baccalaureate Degrees
Requirements in addition to those listed below for baccalaureate degrees may be stated in the catalog under the sections for the School of Allied Health Sciences and the School of Nursing.
Recommendation by Faculty. It is implicit in the requirements for all degrees conferred by the university that the faculty of each school recommend each candidate for a degree as having met all requirements for the degree to be conferred.
Residence Requirements. Every candidate for a baccalaureate degree at the Medical College of Georgia must earn a minimum of 30 semester hours in residence.
Total Credit Requirements. A minimum of 120 semester hours (excluding physical education) is required for a baccalaureate degree. Some programs may require more.
Regents’ Testing Program Examination Requirement. The University System of Georgia requires that each student receiving a bachelor’s degree from a state-supported college must have successfully completed this examination (See the section on the Regents Testing Program Examination in this catalog.)
Examinations on the History and Constitutions of the United States and Georgia. Examinations on these subjects are required of all baccalaureate degree students unless exempted by presentation of course credit dealing with these constitutions and histories. The examination will be given by the Registrar’s office. Students are advised to meet this requirement early in their academic career.
Scholarship. An undergraduate degree shall not be conferred on any person whose overall grade point average (for courses in residence) is less than 2.0. Credit hours in courses with the grade of D shall not exceed 20 percent of the total hours (including transfer hours) used as credits for a degree. Individual curricula may establish higher standards for achievement, in which case, the higher standards shall apply.
Application for Graduation
• Applications for Graduation are distributed by the Registrar’s Office to the various programs, which will distribute the application to the students.
• Graduation applications are initiated in early Fall semester for anyone with an expected graduation date for the upcoming calendar year.
• The School of Medicine candidates receive their applications via GroupWise e-mail from the Registrar’s Office.
• The application for graduation must be completed by each student and returned in batch to the Registrar’s Office. School of Medicine students submit their completed applications individually.
• Each program submits a letter to the Registrar’s Office confirming that students have met all requirements for the degree.
Only those students who have completed requirements for the degree by the date of Spring graduation will be allowed to participate in commencement exercises and to have their names listed in the program. Exceptions to this policy may be made for:
• Students who are expected to complete requirements within a few weeks following commencement. Participation in the Commencement ceremony is permitted only upon the recommendation of the academic Dean. The student will receive a mock diploma in the commencement ceremony.
• Students enrolled in an academic program with a restrictive curriculum that provides completion of requirements only after the Spring graduation but before Dec. 31 of that year. All academic major areas under these guidelines must be approved for special graduation participation by the academic Dean. Only an academic major area can be approved, not an individual. The student will receive a mock diploma in the commencement ceremony. The students who are on track to graduate in Summer (August) or Fall (December) semester will have their expected graduation date listed by their name and a footnote explaining the special circumstances of his/her participation.
• Students who completed requirements in the previous year but were not listed in the commencement program and were not allowed to participate in the ceremony, may participate and be listed in the program with the approval of the academic Dean.
• For on-track students completing requirements in May, August or December, the posted graduation date for that term will be on the diploma.
• For off-track students completing requirements in May, August or December, but after the posted May, August or December date, the graduation date will be the last business day of May, August or December.
• For off-track students completing requirements in June there are two possible graduation dates – June 15 and June 30 (or the last business date prior to each of those dates).
• For off-track students completing requirements in January, February, March, April, July, September, October or November, the graduation date will be the last business day of the month.
Units of Credit
The unit of credit is the semester hour. A semester hour equals 50 minutes of class work per week for one semester, or its equivalent in other forms of instruction. Credit given for particular courses is as stated in the course listings of this catalog, or as defined at the time of registration by the various schools.
For purposes of this policy, any termination of a student’s enrollment other than graduation will be considered a withdrawal from the institution.
Students are encouraged to discuss their withdrawal with faculty and others; however the only step a student must take to initiate a withdrawal is to provide official notice to the designated office within their school.
- Allied Health Sciences – Dean or Associate Dean
- Dentistry – Associate Dean for Admissions, Student Affairs & Alumni
- Graduate Studies – Dean
- Medicine – Associate Dean Student Affairs
- Nursing – Assistant Dean for Student Affairs (Graduate nursing students should provide official notice to the Assistant Dean for Student Affairs in the School of Nursing
Faculty and staff in all other areas must refer any student who expresses an unequivocal intent to withdraw to the designated office in their school.
The authority to withdraw a student for disciplinary, academic, or other appropriate reasons resides with the dean of the school in which the student is enrolled. The dean may delegate this authority to one or more individuals within the school. Any withdrawal initiated by the dean or his/her designee shall be considered an administrative withdrawal. Students who are withdrawn as the result of disciplinary, academic, or other reasons may appeal the withdrawal. During the appeal process, students may or may not be allowed to attend courses at the discretion of the dean or his/her designee. In the case of an appeal, the student’s withdrawal date will be the last date of participation in academic activities.
The authority to withdraw a student for failure to comply with selected administrative policies and procedures rests with the Registrar. The Registrar may administratively withdraw a student for failure to pay tuition and fees, failure to meet the conditions of a provisional acceptance, failure to meet institutional requirements for immunizations, or failure to comply with other policies or regulations for continued enrollment. Any withdrawal initiated by the Registrar shall be considered an administrative withdrawal. Students who are withdrawn by the Registrar may only be re-admitted when they provide documentation that they have complied with the administrative policy in question.
When any faculty or staff member determines that a student has stopped attending without giving official notice, they should notify the designated office (see item #2 above) in the student’s school within two business days. The school’s designated office must then provide a completed Withdrawal Form to the Office of the Registrar within two business days of the date they received notice that a student has stopped attending without giving official notice.
All withdrawing students must be cleared by the offices listed on the bottom of the Withdrawal Form.
Students who wish to rescind their official notice of withdrawal may do so only with the permission of the appropriate school official (see item #2, above). The designated school official will provide written notice to the Office of the Registrar to reinstate the student as soon as possible, but within two business days, and the Registrar will notify all other appropriate campus offices.
A completed Withdrawal Form must be submitted to the Office of the Registrar for any student withdrawal including administrative withdrawals for academic, disciplinary, or other appropriate reasons. For administrative withdrawals, the Withdrawal Form must be submitted to the Registrar within two business days of the time the student ceases participation in the academic activities of the institution.
The Medical College of Georgia will comply with all stipulations and requirements for the awarding of Title IV student financial aid funds to students at MCG. Upon the withdrawal of a student, MCG practices and procedures for the return of Title IV funds will be initiated in order to ensure complete and total compliance with federal regulations. In the event that a student is a recipient of Title IV funds and an unearned portion of those Title IV funds must be returned to a lender or other entity upon the student’s withdrawal, all offices involved in the withdrawal, the evaluation of the student’s Title IV status, and the return of Title IV funds will take timely and immediate actions to ensure institutional compliance with federal regulations. The authority to determine a student’s withdrawal date, and the date of the institution’s determination that the student withdrew, rests with the Office of the Registrar.
With the approval of the appropriate school or departmental officials, students may drop individual courses. Students may not, however, drop all of their courses. Any student who wishes to drop all of his or her courses will cease to be enrolled and must withdraw from the institution.
Students who maintain a withdrawn status for more than three terms must re-apply for admission by submitting the appropriate application for admission as a first time student and follow standard admissions procedures. Exceptions to this requirement may be made by the dean of the school in which the student was enrolled. No withdrawn student will be allowed to re-enroll in the program from which he or she withdrew unless the dean or his or her designee provides written permission for the student to re-enroll and a completed reactivation form.
Student status is reported to the National Student Loan Clearinghouse and subsequently to the National Student Loan Data System (NSLDS).
For more detailed information regarding the policies for Enrollment Management, please visit the MCG Policy Library. http://www.mcg.edu/aaffairs/policies/